Privacy Policy

Last Updated: 17/03/2025

This Privacy Policy explains how Jamia Masjid & Usmania Education Centre (“we,” “us,” or “our”) collects, uses, and protects the personal data you provide when making a donation, opting into Gift Aid, or receiving a receipt. We are committed to ensuring your privacy and complying with the General Data Protection Regulation (GDPR) and other applicable data protection laws.

1. What Information We Collect

When you make a donation, we may collect the following personal data:

Name: To identify you as the donor and for Gift Aid purposes.
Email Address: To send you a receipt for your donation and, if you consent, to communicate with you about our work.
Full Address: If you opt into Gift Aid, we require your full address to comply with HMRC (Her Majesty’s Revenue and Customs) requirements for claiming Gift Aid.
Payment Information: We do not store your payment details (e.g., credit card numbers). Payments are processed securely by our third-party payment processor.

2. How We Use Your Information

We use your personal data for the following purposes:

To process your donation and send you a receipt.
To claim Gift Aid on your donation (if you have opted in).
To comply with legal obligations, such as HMRC requirements for Gift Aid.
To communicate with you about your donation or our work (only if you have given explicit consent).

3. Legal Basis for Processing

We process your personal data based on the following legal grounds:

Contractual Necessity: To process your donation and provide a receipt.
Legal Obligation: To comply with HMRC requirements for Gift Aid.
Consent: If you opt into receiving communications from us, we will only contact you if you have given explicit consent.

4. How We Store and Protect Your Information

Your personal data is stored securely and is accessible only to authorized personnel.
We retain your data for as long as necessary to fulfill the purposes outlined in this policy or to comply with legal obligations (e.g., HMRC requires Gift Aid records to be kept for at least 6 years).
We implement appropriate technical and organizational measures to protect your data from unauthorized access, loss, or misuse.

5. Sharing Your Information

We will not share your personal data with third parties except:

With HMRC for Gift Aid claims.
With our payment processor to complete your donation (they do not store your payment details).
If required by law or to protect our legal rights.

6. Your Rights Under GDPR

Under the GDPR, you have the following rights regarding your personal data:

Access: You can request a copy of the data we hold about you.
Rectification: You can ask us to correct inaccurate or incomplete data.
Erasure: You can request that we delete your data, subject to legal obligations.
Restriction: You can ask us to restrict the processing of your data.
Objection: You can object to the processing of your data for certain purposes.
Data Portability: You can request a copy of your data in a machine-readable format.
Withdraw Consent: If we process your data based on consent, you can withdraw consent at any time.

To exercise any of these rights, please contact us at masjid@jamiamasjiduec.org.uk.

7. Cookies and Tracking

Our donation page may use cookies to ensure the functionality of the payment process. For more information, please refer to our [Cookie Policy].

8. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated “Last Updated” date.

9. Contact Us

If you have any questions about this Privacy Policy or how we handle your personal data, please contact us at:

Email: masjid@jamiamasjiduec.org.uk
Address: 22 Leyburn Road, Sheffield S8 0XA

Should the Privacy Policy Be on a Separate Page or Displayed on the Donation Page?

Separate Page: It is standard practice to have a dedicated Privacy Policy page linked from your donation page. This ensures the policy is easily accessible and can be updated independently.
Donation Page: You should include a brief notice on the donation page (e.g., “By donating, you agree to our [Privacy Policy]”) with a link to the full policy.